AV Equipment Recommendation

Based on your event specifications

Event Specifications

Venue Size:

Medium (5,000 sq ft)

Audience Size:

250 attendees

Event Type:

Conference

Specific AV Requirements:

Presentation system, wireless microphones, recording capability

Additional Requirements:

Breakout sessions in adjacent rooms, live streaming

Equipment Checklist

Sound System

Item	Quantity	Specifications
Wireless Microphones	6	Shure QLXD24/SM58 with Digital Transmission
Podium Microphone	1	Shure MX418/C Gooseneck with Cardioid Capsule
Speaker System	4	QSC K10.2 Active 10" Speakers (2000W)
Subwoofers	2	QSC KS118 Active Subwoofers
Digital Mixer	1	Allen & Heath SQ-5 Digital Mixer (48 channels)

Justification: For a medium venue with 250 attendees, 6 wireless microphones are recommended (1 per ~42 attendees) to ensure adequate coverage for speakers and audience Q&A.

Visual System

Item	Quantity	Specifications
Projectors	2	Epson Pro L1060W 6,000-lumen Laser Projectors
Projection Screens	2	Da-Lite 10' × 7.5' Fast-Fold Screens with HD Surface
Confidence Monitors	2	50" LCD Monitors for Speaker View
Video Switcher	1	Blackmagic ATEM Television Studio HD

Justification: Dual projectors ensure clear visibility from all seating positions in a medium-sized venue. 6,000-lumen laser projectors provide sufficient brightness for professional presentations even with some ambient lighting.

Lighting System

Item	Quantity	Specifications
Stage Wash Lights	8	Chauvet Ovation E-910FC RGBA-Lime LED Profile
Moving Head Lights	4	Chauvet Rogue R2X Spot 250W LED Moving Head
Uplights	12	ADJ Element Hex IP Battery-Powered RGBAW+UV
Lighting Console	1	ETC ColorSource 20 Console

Justification: Professional lighting ensures speakers are properly illuminated for both in-person attendees and video recording/streaming. The combination of wash lights and moving heads provides flexibility for different presentation formats.

Setup Considerations

Position speakers at the front corners of the room for optimal sound coverage
Main projection screens should be visible from all seating areas (minimum screen height: 1/6 of distance to farthest viewer)
Ensure 15-20 foot candles of light on speakers for proper video capture
Set up audio recording feed directly from mixer for highest quality
Position breakout room equipment at least one day before for testing

Backup Equipment

2 additional wireless microphones with fresh batteries
1 backup projector (same model)
Spare HDMI, XLR, and power cables of each type used
Secondary audio mixer (compact)
Laptop with presentation content pre-loaded

Power & Technical Requirements

Total Power Required: Approximately 12,000 watts (12kW)

Dedicated Circuits: 4 × 20-amp circuits for audio and video equipment

Network Requirements: Dedicated 100Mbps wired internet connection for streaming

Technical Staff: 1 audio engineer, 1 video technician, 1 lighting operator

Setup Time: 6 hours minimum before event start

This recommendation is generated based on industry standards and event specifications.

Audiovisual Equipment Planner